Electronic Document Signature Mistakes To Avoid

MarshallOctober 13, 2023

Table of Contents

Digitalization is probably the next big thing in the corporate sector. Almost every business is concerned about the transition from conventional to digital practices. Physical and hard-copy signatures are dying breeds. B2B companies – especially SaaS – are interested in digital signatures. Electronic signatures bring numerous benefits to businesses. They can help you close deals faster. You can streamline your business with e-signatures, but only if you avoid mistakes. This post will reveal electronic document signature mistakes you must avoid. Businesses can save time and reduce expenses with error-free digital signatures. Keep scrolling to learn more about the mistakes!

E-signature mistakes you must avoid:

Electronic signatures can streamline your business activities. They can help you save your time and energy while reducing expenses. B2B SaaS companies can close deals faster, thanks to these digital signatures. However, these benefits are only possible when the e-signatures are error-free. More than half of the businesses are unaware of the mistakes associated with electronic signatures. The following list will uncover these mistakes and discuss them in detail. You better pay attention to these points and see if your business is involved in any of the points here. Let us begin!

1. Non-compliance with regulations:

Electronic digital signatures must be legally binding. Most parts of the world have legalized digital signatures on documents. However, the question is still frequently asked. Specific legislation is passed in different parts of the world to legalize e-signatures. These legislations reflect that businesses and individuals can benefit from the increased security and efficiency associated with digital signatures.

You should be smart enough not to sign a document that would not stand up in a court of law. It would be best to ensure your e-signed documents comply with the regulations. The statement also applies to your customers; their e-signed documents must comply with the regulations.

2. Avoiding internal procedures:

Organizations often change their actions or add new ones to the line. However, most of them avoid updating their internal procedures or documenting the added actions. Updating internal policies and procedures is necessary – especially in the case of electronic signatures. For instance, your team members must understand that signing legally binding documents without approving them from the legal team is valid.

Moreover, you should share your e-signature policy with your team members and communicate the underlying points. It should also be included as part of your onboarding process. Do you want to digitize your documents to work efficiently? You better contact Kofax UAE companies and let them provide you with the tools and expertise to achieve the task!

3. Overcomplicated systems:

Electronic signatures can improve employee productivity by 39% in most of the organizations. Moreover, they can also help you reduce expenses and close deals faster. However, these advantages are hard to enjoy with a complicated e-sign system. Overcomplications in the system can adversely affect productivity and organizational outcomes.

What if the system is too complicated to use? Your customers will complain about it. You will also experience a lower rate of closing deals with clients. You should download a specific software for your system to streamline the operation. Your employees and customers should find navigating the system easier and completing the task.

4. Lack of employee training:

Companies often experience data breaches and other problems due to a lack of employee training. You should never keep your employees from using the latest technology in your company. Managers are often afraid of technical faults. The best way to rule out this fear is to train employees regularly and let them understand the new tech. The same goes for e-signature technology.

Adding this technology could be a better decision, but not if you keep it away from your employees. Let everyone know and train your team members to use the tool and understand the interface.

5. Using unsecured systems:

Business reputation is everything; you should never let anything hurt it. Companies often commit the mistake of using unsecured systems for safe storage, which puts their reputation at stake. Compliance with legislation around information technology and safe storage is necessary. Meeting data security requirements is probably the biggest challenge for companies, as reported by the study by Cisco.

Security has a direct impact on your sales and revenue generation. Data privacy should be the leading concern for businesses – especially in the e-signature domain. Do you want to digitize your documents with top-notch security measures? You should contact Kofax UAE companies and capitalize on their tools to achieve your targets!

Avoid mistakes with your e-signature tasks!

E-signature or digital signature is the next big thing for companies. The technology will benefit companies, including reducing expenses and saving time. However, it should be error-free. Most companies often commit mistakes like using unsecured and overcomplicated systems. Some ignore compliance with regulations or data security, which risks their business reputation. You better watch out for these mistakes for a streamlined e-signature process!